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HONG KONG EMPLOYER'S RETURN
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WHY OUTSOURCE YOUR EMPLOYERS RETURNS?
The Employer’s Return is the yearly report of every single thing an employee receives from the company - from the amount of salary to all the other benefits. This has to be done for all employees, regardless if the employee rendered services in or outside Hong Kong. This form contains the employee’s personal particulars, his/her position in the company, and all the salary, benefits and pensions (remuneration package) they receive.
As an employer of a registered company in Hong Kong, it is a major responsibility to submit this document to the Inland Revenue Department. Usually, the Employer's Return will be sent to the employers on the first working day of April each year.
Employer's Return Filing Services for Hong Kong companies
When completing an Employer’s Return, a Hong Kong employer must disclose the remuneration details and personal particulars of their employees. Relevant information includes the employee’s name, the nature of their employment and capacity in which they are employed, amount of cash remuneration and details such as non-cash and fringe benefits. Any changes to these details, as compared to the details outlined in the Hong Kong employer’s prior Employer Return, must also be disclosed.
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Upon completing an Employer Return, the form must subsequently be duly signed by the Hong Kong Company. The individual responsible for signing the Employer Return is dependent on the company type the Hong Kong Employer is. Hong Kong Employers will be routinely issued hard copies of their Employer Returns by the IRD which they may complete and return via a physical delivery mode.
Outsource, and focus on what you do best.
However, starting from 25 September 2019 the IRD has begun allowing Hong Kong employers to utilise self-developed software to prepare and upload their Employer Returns and subsequent files. Hong Kong Employers who wish to submit their Employer Returns in this format should ensure that their self-developed software meets the requirements set out by the IRD. Employers may also utilize the IRD’s Employer’s Return e-Filing Services (“ER e-Filing Services”) to submit their Employer Return free of charge.
Leave the Employers Return's to us...
From hereon, the employer must be filed within 1 month from the date of issue. This basically means that all Hong Kong employers are required by law to complete the Employer’s Return and file it with the IRD within one month after receiving it.
For those who do not have employees or pensioners chargeable to Salaries Tax, an "NIL" Employer's Return still needs to be submitted promptly. For new companies, they will receive this form about 3 to 6 months after they file their first audit.
The main purpose is to facilitate the Hong Kong Inland Revenue Department's correct assessment of the employee’s salary tax liabilities for the period of April 1st to March 31st of every year. Managing a huge obligation lige this in Hong Kong is a very important aspect of complying with the law, so companies outsource its filing.